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University Policies and Procedures

Policy 8:3 - University Reporting of Applications for External Funding

Policy Contact: Office of Research and Sponsored Programs

  1. Purpose

    This policy and its procedures provide the mechanism for collecting required information in order to report to the Executive Director of the SDBOR on applications for extramural funding as required in SDBOR Policy 5.2. This policy and procedures also provide a mechanism for documenting information regarding proposed research and scholarly activity for University uses, including: compliance with federal and state regulations; compliance with SDBOR and University policies; and for institutional planning and reporting.

  2. Policy
     
    1. All applications for extramural funding must be approved by the University prior to submission to potential sponsors. Applicants are to initiate the approval process at least seven (7) working days prior to submission deadlines.
       
    2. All applications, including related budgets, must be approved by the Vice President for Research and Economic Development, successor, or designee before submission to a potential sponsor.
       
    3. Pre-applications or pre-proposals that simply present a total dollar amount to be requested and do not also present a detailed budget do not require University prior approval by the Vice President for Research and Economic Development, successor, or designee. If a pre-application or pre-proposal requires any budgetary information beyond a single total dollar value, the pre-application or pre-proposal and all necessary information for the pre-proposal must be submitted for approval by the Vice President for Research and Economic Development, successor, or designee before submission to the sponsor.
       
  3. Procedures
     
    1. All information regarding an application for extramural funding is to be submitted for institutional approval utilizing the online routing system available through the Office for Research and Sponsored Programs page on InsideState.
       
    2. University approval from the Vice President for Research and Economic Development, successor, or designee must be received before an application is submitted to a sponsor for extramural funding.

  4. Responsible Administrator

    The Vice President for Research and Economic Development, successor, or designee is responsible for annual and ad hoc review of this policy and procedures. The University President is responsible for approval of this policy and procedures.

Approved by President on 01/21/2014. Revised 01/31/2024 (clerical).

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