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As of January 2022, all events need to be added via the Event Management System. Each building has an assigned Event Management System facility manager who will need to enter the event. For a current list, please contact Mark Venhuizen, assistant director for event services.

The purpose of this tool is so that any event hosted by SDSU will be entered into one campus event reservation system — the Events Management System licensed to SDSU. The university website, InsideState and MyState then pull information from the Events Management System into the appropriate calendars.

The Events Management System also helps to provide data for reporting to the South à£à£Ö±²¥Ðã Board of Regents, South à£à£Ö±²¥Ðã Legislature, university leadership and departments across campus about events happening, usage/capacity reports, security reports and staffing needs.  

The Events Management System facility manager will need to know for each event:

1. Title of event
2. Location – building and room
3. Date(s)
4. Time(s) – beginning and end
5. Primary contact, email and phone number
6. Event description (if to be displayed on the website)
7. Event audience
   1. Public includes SDSU faculty/staff/students
   2. SDSU faculty/staff
   3. SDSU students
8. Main sponsor
9. Other sponsors or websites the event needs to be displayed on (if desired),
   1. If an event is a K-12 camp, conference or event, let the facility manager know so they can also tag Camps and Conferences, which has a complete list of K-12 events on campus.
10. Event URL link information (if desired)

Note: The data from the Events Management System is updated on the public website at 20 minutes past every hour. All past events will be unpublished on the public website after 30 days.